Intimation to trade for inclusion in Vendor Data Base of DGAFMS
SOP for Opening of Tender / Price Bids
Tender Notice 2
Tender Notice 3
Tender Notice 4
TENDER NOTICE Sample
(a) Planning of TE: There is no set number laid down as to the number of cases which must be combined to float a tender. It will depend on the type of procurement and urgency of the procurement. However, the effort will be to combine as many cases as possible. Each tender enquiry will be numbered as per the serial of the Indent and TE register and will be pre-fixed by TE followed by PV if it is a PVMS item. If it is not a PVMS item then it will be prefixed only by TE.In cases under modernization or any UN mission or any special followed by MoD, UN mission name or procurement, TE will be such distinct nomenclature so that it will be easier to recognize. On tender enquiry forms the full format will be given i.e. File No/DGAFMS/DG2S/Indent No/ TE No / Year.
(b) Issue of Tender Document: The TE will be dispatched/issued to authorized representatives of firms and on deposition of stipulated amount in the form of Demand Drafts favouring The President of India. However Tenders will be issued free of cost to firms under Small Scale Industries and other such firms notified by the Govt. In case of advertised tenders, the tender documents will be issued / dispatched after receipt of writtenrequest along with tender cost. In case of PAC procurement or limited tender enquiry, tender documents will invariably be sent by Regd Post. Limited enquiry will only be resorted to items listed as acceptable from limited sources in PVMS or for items available on valid DGS&D rate contracts or for urgent procurement where there is very short time.
(c) Collection of Tenders: The firms will be asked to deposit the tenders in the tender box kept in the reception office of L & M Block. No individual will accept the tender documents from the firms. When a tender is received by post the diary clerk/ assistant will deposit the same in the tender box immediately and make an entry to the effect in the dak diary. A Board of Officers, as detailed by DG 2 (Plg) will collect sealed tenders only from the tender box at specified time on specified days. In case of PAC procurement, the Section Officer or other officers of the concerned sectionmay accept the sealed tender documents directly.
(a) After receiving the technical bids, the section in charge will send the duplicate technical bids of all participating firms to the Technical Evaluation Committee (TEC) along with a Technical Assessment Sheet duly filled in with relevant details along with a copy of the QRs.
(b) Technical Evaluation Committees will be constituted under the aegis of Sr Consultants Surgery or Medicine as the case may be. The TEC will have at least two specialists of the concerned field and as far as practicable from two different units. In case specialists are posted only in one unitthen the evaluation may be carried out by a single specialist. However, all TEC reports must be countersigned by the respective Sr Consultants.
(c) Technical Evaluation will be carried out in Yes / No format against each QR point. Firms who are 100% QR compliant only will be accepted. In case of minor variations the same must be justified in unequivocal terms. However essential QR points must be strictly adhered to. (d) As far practicable technical evaluation may be completed within three weeks time. (e) The TEC reports of cases exceeding the financial powers of DGAFMS will invariably be put up to DGAFMS for approval. For cases within the powers of DGAFMS, all Single Vendor Situation (SVS) cases will invariably be put up to DGAFMS for approval. Other cases may be put up to DGAFMS for his directions in case of any difference of opinion or if asked for by the DGAFMS or as decided by Addl DGAFMS (E&S).